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School Budget » School Budget 2012-2013

School Budget 2012-2013

Welcome to School Budget 2012-2013
Questions & Answers About the Budget
Responses to Frequently Asked Questions -- will be updated as needed. Please email your questions to [email protected]



Questions added from February 13, 2012 BOE Meeting

Detailed Budget Report

Q-1. Can the cultural arts allocation of $5K on Page 23 that is no longer in the budget be restored?

A-1. Thanks once again to the generous support of the Education Foundation of Short Hills-Millburn, that specific cultural arts program is alive and well and funded with donated monies, so this allocation can therefore be cut from the budget without our students losing the benefits of these wonderful cultural arts programs in the district each year. In addition, the Parent Teacher Organizations at each of the schools generously fund a wide variety of cultural arts programming each year that continues to enrich the education of all of our students.

Q-2. On Page 24, regarding the allocation for athletic coaching stipends, how do we evaluate the coaches and ensure they attend the various practices and competitions in which their teams participate?

A-2. Athletic coach evaluations are completed by the Athletic Director. He has a rubric that he uses for these evaluations and things like knowledge of the sport, professionalism, and decorum are included. As for attendance, it is not unheard of for a coach to cancel practice or hand the responsibility to an assistant on any given day, but this is rare. The Athletic Director or Principal should be informed if a coach misses more than an occasional game or practice due to an emergency and they will take remedial actions as the circumstances dictate.


Q. A number of questions were asked about technology planning and how the requested allocation of $1.9M in the 2012-13 budget will be used. Much Property Committee time has been spent on these issues, but an attempt to summarize follows.

A. We do conduct needs assessments before embarking on any project, especially in the realm of technology. This is the primary driver of us requesting $580K for the network project this summer. These needs assessments tend to be more limited in scope, however, to the project at hand. An overall, district-wide, strategic needs assessment will be conducted with the next iteration of the district's 3 Year Technology Plan, which will begin in fall/winter 2012-13 (and which will be due to the state in spring 2013). We do have a current inventory of equipment, including operating system. Installed software is for the most part catalogued as well--we can get better at controlling who installs what software program on which piece of machinery and plans are in the works to accomplish that. Once our network is up and running, we can most definitely consider gradually moving towards more "thin client" solutions for the end user instead of full-power desktops or laptops. We can also consider concepts such as "bring your own." We do consider "outsourcing" every time we commit to a major project of some sort. A good example is our email-- we "outsource" that now to Gmail. We need to get our own technology house more in order before considering outsourcing anything big--not that such a move is impossible, but there are many angles to it (e.g., the fact that we don't currently have redundancy means we cannot outsource, yet, any mission-critical functions such as the hosting of PowerSchool) and in any case we first need to get on firm ground with our network before conversations about outsourcing can authentically be had.

Questions Added 1/31/2012

Q-1 In the itemized budget will we be able to see specific technology items that are being purchased?

A-1 Specific accounts will be grouped together in the "detailed" budget a different way than they are in the "consolidated" budget (they'll be grouped by account manager), and line items within each group will be broken out further from the consolidated approach, but specific items that will be purchased within each account will not be listed. That would take pages and pages. Such details are in the budget backup materials that each budget manager submits and that the Business Office uses to craft the budget (and that the Finance Committee reviews before going public with the budget).

Q-2 Is there a fall back plan for the technology budget, e.g. if cuts need to be made in the general budget, is there a part of the tech. plan that could be delayed? What would you recommend to postpone if necessary?

A-2 The Finance and Property Committees are looking at options in all areas, including technology, should proposed expenditures need to be cut back. The proposed expenditures for the network fix will not be recommended for any cutbacks--if needed, funds proposed for NEW (not replacement) end-user devices (desktops, laptops, iPads, etc.) might be a source of cuts, but that results in taking longer to get to the district model for outfitting each of our classrooms. The proposed expenditures for the lifecycle refresh program (replace all computers older than five years) will not be recommended for any cutbacks.

Important Dates in the School Budget Calendar
At the Board of Education meeting on Monday, February 13, 2012 the Millburn Board of Education approved a resolution that moves the annual school election from April to November. The passage of this resolution was in response to P.L. 2011, c. 202 which allows school districts to move the date of the election of school board members and public questions to spend in excess of 2% tax levy cap from April to the General Election in November. There will be no School Budget Election in April 2012.

Election of school board members will take place on Tuesday, November 6, 2012. The polls will be open from 6:00 a.m. to 8:00 p.m.

Candidates must file their nomination petition with the Eva Yanez, Essex County Clerk’s Office, P.O Box 690, Newark, NJ 07101 in order to have their name on the ballot for the Annual School election. The deadline to submit the nomination petition is on or before 4 p.m., Tuesday, June 5, 2012. Candidates are strongly advised to deliver their petitions in person to the Essex County Clerk’s Office. For more information, candidates may contact the Clerk’s Office at (973) 621-4921.

Prospective school board candidates can obtain a “School Board Candidate Kit” online at Published by the New Jersey School Boards Association, the School Board Candidate Kit includes a nominating petition, information about legal qualifications for school board candidacy and the role of the school board member. Information about the New Jersey School Ethics Act and important dates in the school election process are also included in the kit.

Polling Places:

Districts 1, 7, 10 Casa Colombo, 189 Main Street, Millburn

Districts 2, 6 Millburn Public Library, 200 Glen Avenue, Millburn

Districts 3, 9 Glenwood Elementary School, 325 Taylor Road, SH

Districts 4, 13 Gero Park Recreation Building, 33 White Oak Ridge Road, SH

Districts 5, 12, 16 Deerfield Elementary School, 26 Troy Lane, SH

Districts 8, 11, 14, 15 Community Congregational Church, 200 Hartshorn Drive, SH

March 26, 2012 Public Budget Hearing
Voter Information
General Voting and Budget Information


The election of Millburn Board of Education members now takes place during the November general election. As long as the school budget is under the state-mandated 2% cap, there is no longer an April school budget election.

Election of school board members will take place on Tuesday, November 3, 2015. The polls will be open from 6:00 a.m. to 8:00 p.m.

Township residents who are interested in running for the Board of Education must submit their petitions to the County Clerk in Newark by the last Monday in July.

In order to be eligible to vote, residents must be at least 18 years old, be United States citizens, have been living in the state and county for 30 days, and have been registered to vote at least 21 days before the election. The last day to register for the November 3, 2015 election is October 13, 2015

If you would like to receive a stamped, self-addressed mail voter registration form, please contact the Essex County Board of Elections. You may also download the forms at


In New Jersey, any voter can vote by mail. You do not need a reason to vote by mail. Don't feel like going to the polls? Simply vote by mail. Now there is no excuse not to vote!

As an Essex County resident you may apply for a mail-in ballot if you are a qualified and registered voter by written application to the County Clerk's Office. The deadline for such requests are seven (7) days prior to any and all elections (Primary, General, Municipal, School, etc.). The voter may also apply in person to the Clerk's office, or by authorized messenger, on any day up to 3:00 P.M. the day before an election.

The County Clerk cannot accept faxed or e-mailed copies of the Vote by Mail Application (unless you are an overseas voter, see below), since an original signature is required.

What you must do

You may download an Vote by Mail Application, or pick one up in person at the Clerk's Office or from your local, municipal clerk; AND
Send completed application to PO Box 690, Newark, NJ 07101-0690; OR
Present the application in person at the Clerk's Office



Where Do I Vote

Polling Places

Polling Places:

Districts 1, 7, 10               Casa Colombo, 189 Main Street, Millburn

Districts 2, 6                     Millburn Public Library, 200 Glen Avenue, Millburn

Districts 3, 9                    Glenwood Elementary School, 325 Taylor Road, SH

Districts 4, 13                   Gero Park Recreation Building, 33 White Oak Ridge Road, SH

Districts 5, 12, 16            Deerfield Elementary School, 26 Troy Lane, SH

Districts 8, 11, 14, 15      Community Congregational Church, 200 Hartshorn Drive, SH 

To find out what district you are in, contact Town Hall, Township Clerk, 973-564-7073

Or try entering your address in this website: